Evaluate Dynamic Purchasing System (DPS) applications

In a Dynamic Purchase System, submitted bids can be evaluated immediately after submission. Below you can read how to evaluate the applications and whether to accept or reject them. 

Evaluate applications

1. Click on the tasks button at the top of your screen, recognizable by the scale button

2. Here you can see how many evaluations are open. Click on the relevant solicitation to open the rating screen.

3. You land on the instruction page of the rating screen. At the top right you can see how many offer you still need to evaluate.

4. Click on the green button start at the bottom right to start.

5. You can evaluate each question with the evaluation method displayed + a motivation, if any.

6. You have finished reviewing when you see the text in the last screen: This was the last offer to review. You can now close the screen.

Allow/reject offers

1. In your solicitation, go to the Rating tab in the left menu.

2. Here you will see several tabs in which the statuses of the submitted applications are displayed. Click on the Evaluation tab.

3. Move your mouse over the name of a supplier. You will see that the Reject and Admit buttons become visible. Click on one of the desired buttons to perform the action. 

   • Attention! A notification will automatically be sent to the supplier with the changed status. You can use Messages and announcements in the left menu to send the supplier a message with the motivation.

4. The supplier is moved to the Rejected or Allowed tab.

Change offer status or categories

If you want to change the status of a login, follow the steps below:

1. Go to the relevant supplier in the Allowed or Rejected tab within Rating

2. Click on the three dots behind the supplier.

   1. Click on Back to Rated if you want to change the rating.

   2. Click on Reject if you want to reject the application.

   3. Click Change categories if you want to change the categories for which this supplier has registered. 

Important

In a Dynamic Purchase System, there is a setting in the review settings that reviews are required from a single evaluator. This means that only one of the colleagues added to the evaluation team needs to evaluate an application. 

When a new application is submitted you will receive an e-mail notification here and you will see this at the top of your screen with your notifications.