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Internal release notes 2022 - Sprint 122 (Source-to-Contract)

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  • Created by Former user , last modified by Former user on Dec 06, 2022
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(blue star) Sprint 122 (December 7th 2022)

TM - Digital Signing in multi-lots

Why

Multi-lots are commonly used by the public buyers, which also requires from suppliers to digitally sign their proposals.

What

If the digital signing is enabled in a multi-lot tender, the suppliers should have a possibility to digitally sign their proposal using the desired signing method

How

Suppliers will get an extra step before submitting their multi-lot proposal - generate the receipt which should be signed.

The receipt will have all the information from the selected lots. All selected lots will get the same receipt.

Once the receipt is signed - the offer is locked for editing. The supplier may submit the proposal or do it later, while the proposal remains signed.

Signed lots are locked for editing. Can be modified during the submission period though. If modified is used, a new sign process should take place first.

In case of divergent lots, each lot can be signed and submitted separately. There is no bulk action here.

Each divergent lot has its own receipt.

TM - Award motivation and consensus

Why

Automate the process of creating award letters for suppliers as much as possible. Motivating why the supplier is or isn’t awarded and what the results are of the award criteria is an important factor. With this new feature we will support in creating the motivation and apply consensus if this is desired by the buyer.

What

An overview of all evaluation performed and their comments per award criteria and the possibility to overrule the average score of the evaluators with a consensus score. Beside that the buyer can add an external comment per criteria that will be included in the award letter when they use the award motivation placeholder.

How

Enable in BPM/tender

BPM → Workflow → Round → Round settings → Offer card:

  • Turn on the award motivation and consensus feature in the BPM.

  • All tenders will have this round setting but the feature is turned off and locked, with this release we will unlock it for all tender so buyer can turn the feature on in existing tenders.

In the tender round settings:

Start award motivation and consensus

  • When the buyer clicks on the motivation button beside the evaluate button the evaluators are not longer able to perform their evaluations.

  • Buyer will land in the purple overlay where he can perform 7 different actions

  • Navigate via the drop-down

  • Navigate with the side menu

  • Navigate with the next and previous buttons on the sticky footer

  • Overrule the evaluation score (average of all evaluators)

    • Overrule score will use the same scale as the evaluators

    • Overrule pop-up in the all score is also update to reflect above possibilities

  • Add the external comment (award motivation)

  • Add internal comment

  • Copy comments from evaluator or internal comment to the external comment section

    • Focus of the user will jump to the external comment after click

    • Cope multiple comments will add them after each other if you have not put your cursor

    • If your cursor is in the external comment section the text will be added where the cursor is

Use the award motivation in the award letter

  • Add the [[AwardingMotivation]] placeholder into the letter templates

  • Award motivation is added per question

    • If external comment is empty nothing is added

    • Multi-lot case we show the award motivation per lot

Small changes

In this release, the following small changes have been implemented:

  • New digital signing method MitID (Denmark), it supposed to replace the existing NemID. For now we still support both - NemID and MitID.

  • Enable awarding motivation and consensus - now available in Tender Assistant

  • Publication - For Norwegian publications, the Doffin reference number is displayed below each notice once it’s published.

  • Amplitude - Additional data like organization number, S2C user ID and award details are added to the tracking.

  • Read more / read less - Align the usages of this on all places in the system. We will truncate text after X lines this will be different per page as some place we have more or less space to show text

  • Re-branding tabs - we use new style for tabs on all places of S2C TM

Bug Fixes

In this release [..] bugs have been resolved. Please find below a list of the noteworthy bugs:

  • Publication - A bug is fixed where changes of the allowed languages were not shown properly.

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