On the Procedure tab, the procurement procedure to be used is selected and some choices are made that affect the submission of a responsemust be selected. Fields marked with an asterisk (*) are mandatory.
Procedure *
Open procedure
The procurement procedure, in which the request is published as open to the Tender ServiceSupplier Portal. All interested bidders suppliers can make submit a response to the published request through an open procedure.
Limited Restricted procedure
A restricted procedure is a procurement procedure in which the request is published to only to selected tenderers by direct email and only suppliers via email or supplier manager. Only these tenderers can submit responses.
The This request is not published publicly in the Tender Service Supplier Portal as in the open procedure.
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If you do not want to disclose the procurement procedure to bidders, you should use select this option.
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Purchase Procurement object divided into parts lots*
Select whether the procurement object is divided into parts
If you select yes, sub-areas are formed in the criteria of the procurement object, for which it is possible to choose a supplier for each sub-areaIf the procurement is divided into parts, partial bids may be allowed. The method for calculating price points can be defined by these sub-areas.
If you choose no, the purchase will be treated as a total purchase. Groups can be created in the procurement object sourcing items and criteria section, but supplier selections are made jointly for the entire procurement.
If the procurement has not been divided into parts, partial bids cannot be allowed
Sub-offers allowed by sub-region *
If the request includes many different parts (the parts are defined on the criteria tab of the procurement object), selecting "Yes" allows the bidder to offer only the parts he wants.
If the selection "No" is used in the section, the bidder must bid for all parts.
Alternative answers are accepted *
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Partial responses within lots*
Select whether partial responses are allowed within lots
If partial responses are allowed, tenderers can choose whichever items they want to be tendered
If partial responses are not allowed, tenderers are required to tender all items
Alternative responses accepted *
This function can be used to allow bidders to make alternative answers . Default that ar not directly requested in the request. The default is "No".
Opening protocol Response opening document in use *
Functionality to be ordered separately
If you decide to use the opening minutes“Yes” is selected, an opening document must be created, after the deadline you must make the opening minutes expiry of the deadline, before you can look at the answers.
The selection does not prevent the responses from being viewed while the request competitive tendering is valid.
Information on the answers Response details can only be viewed after the deadline for submitting the answers *
If the answer is "Yes" is selected, the information of the answers can only be viewed after the deadline.
Sending a clarification request or , opening a comparison table or rejecting answers/proposals/tenders in the middle of the request is also not possible.
When the user answers If "No" is selected, it is possible to view the answers at any time as a pdf and from the comparison table, and clarification requests can be sent.
If the two-shell procedure is used in addition to this, the Sourcing user can view the qualitative criteria before the deadline and send a clarification request related to the qualitative criteriaIt is also possible to send a clarification request, open a comparison table or reject answers/proposals/tenders.
It is not possible to view the prices before the deadline.
A two-shell procedure is usedUse the double envelope procedure
In the two-shell methoddouble envelope procedure, the comparison factors are evaluated in two steps.
In the first stage
, the comparison
In the first step, the comparison table opens in such a way that all price information requested for the procurement object is hidden. ("Hidden" text) After finishing the quality comparison
, you can go to the price comparison stage with the "Go to price comparison stage" functionIn the second stage, the price factors are included in the evaluation.
NOTE! After this evaluation, it is no longer possible to return to the quality comparison.
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Visibility
Visible if the organization has a group structure
Prevent the request from being visible to other procurement units of the group - you can put a tick in the box if you don't want the request to be visible to the group's users who have access rights. to the unit.
Deadline for receiving responses or participation applications *
Deadline for the receipt of responses*
The date and time are must be entered in the field. It is will then only be possible for suppliers to leave answers until the deadline entered time.
The date and time can be retrieved via the calendar icon or the information can be entered directly into the field in the format dd.mm.yyyy hh:mm
More Additional information
Additional information related to submitting answers or participation applications can be entered in the field.
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Additional information questions *
In the section, choices are made that affect the presentation of additional information questions.
A time limit is defined for asking additional information questions
By entering the dates in the format dd.mm.yyyy or selecting the days from the pop-up window that opens from the calendar button
Or by entering the number of days (in numbers), how many days before the request deadline the questions must be sent
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Note: If you want to save this as a pre-saved text, check the box marked ‘Save’ and enter a name for the text. Once you click save on the overall tab, this text will be saved a pre-saved text for future use.
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The minimum time the offerer must keep the answer valid Minimum period of time for which the tenderer must keep their response valid
The section can specify how long the bidder must keep his answer valid.
The date and time can be retrieved via the calendar icon or the information can be entered directly into the field in the format dd.mm.yyyy hh:mm
Time can also be defined in months. In this case, the number of months is entered as numbers in the field reserved for it
Note: It is important that the time zone stated be taken into account when setting a time period