Send preview by email

Sourcing

In the preview and publish section of the request, you can send a pdf of the request for preview or to request comments.

• Click "Send preview by email" and in the window that opens you can:

  • Select "Request comments" if you want comments from the recipient 

    • Set a comment deadline

  • "Recipients": enter or copy/paste email addresses separated by line breaks here 

  • "Sender's name": enter here the name you want to appear as the sender of the email 

  • "Message heading": enter here the text you want to appear as the subject of the email 

  • "Message": enter the actual message/text of the e-mail here, you can edit the default text 

• The request, together with the attachments and links, will be sent to the recipient(s) of the preview as an attachment to the e-mail message.  

• Request for comment

  • If the box marked “Request comments” is marked, an email message containing a link to the commenting interface is sent to the recipient

  • By clicking the link that is sent, the recipient can go to the commenting interface and send comments regarding the request

  • Recipients must enter their comments by the set deadline 

Open

Viewing comments

• When the commenter sends comments on the request, the individual specified as the request's contact person receives a notification in their email. The notification will also contain the comment itself

• When comments have arrived, a new link "Comments received" will appear below the "Send preview by email" link on the preview and publish tab of the request

  • Click this link to view all comments