Declaration
A declaration is an instrument that can be used to monitor whether a supplier meets the requirements in a specific area of ​​interest. A statement is created for each area of ​​interest (for example quality management or environmental management) that a purchasing organization wants to monitor. Statements are added to a supplier when the relevant area of ​​interest is relevant to a supplier. This is to prevent statements for irrelevant areas of interest from becoming visible at a supplier. To determine whether a supplier meets the stated requirements, a document (or set of documents) can be added to a declaration. This is called a declaration document.

Validity
A supplier's evidence that it meets the requirements for a specific area of ​​interest is valid. Multiple versions of a declaration document can be added per declaration. Each declaration document has its own validity.

Types of statements
When it comes to determining the validity of suppliers' evidence, there are two types of documents:

The Start/end date statement

The Issue Date Statement

Start/end date statement

If the evidence provided for a particular area of ​​interest is expected to contain a formal start and end date, a Start/End Date Statement is used. With this type of declaration, when adding a declaration document, the supplier has the option to enter a start and end date, which indicate how long the documents are valid. These dates must correspond with the start and end dates on the declaration document (for example the ISO9001 certificate).

Issue Date Statement

When it is expected that the evidence for a particular area of ​​interest does not contain a formal end date, the Issue Date Statement type is used. For this type of declaration, the validity of the declaration is determined in SRM by adding a validity period determined by the purchasing organization to the date of issue of the declaration document.