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Sprint 142
WORK IN PROGRESSRelease date: Monday 12th of February 2024
Tender Management
Custom tender field, reporting - Custom tender fields were added last summer, but due to other priorities the reporting part was not completed yet. This is now available. In Reports, the fields are shown in categories, which can be collapsed/expanded:
System fields: contains all default values, general available for all users
Custom fields: contains all active custom fields (will only appear if you have at least 1 created custom field)
Custom fields (inactive): contains all inactive custom fields (will only appear if you have at least 1 inactive custom field)
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Publication - Prefilling awarded suppliers - For award notices, the awarded suppliers are now prefilled as an organization. This only happens for forms 25-37, and only the suppliers that are marked as “Awarded” in the award menu of a tender, will be added when a form is created.
NOT TESTED YET
Publication - Disabled action ‘delete’ when form is in Error state - When a form is in Error state, buyers often want to delete the form (to create a new one). This action would lead to an Error 500 screen. For that reason, the 3 dot menu to ‘delete’ a form is disabled. When mousing over the option a tooltip is shown “It’s not possible to delete a form in Error state. Please contact the service desk to revert the form back to Edit mode.“. The Service desk agent can return the form to Draft via the MeForms dashboard. After this action, the status in S2C is also updated to the buyer can edit the form and submit it again. Please note the following 2 things:This option is temporary until MeForms develops an API so users can return an Error form to Draft themselves. This action is now only available through the MeForms dashboard (so for support colleagues only).
The form can now be deleted, because it’s returned to Draft. The buyer can create a new form within the same tender, and fill out the right TenderNed connection number when creating the new form.
DPS disqualification comments - Suppliers struggle to find the comments after their application has been disqualified in a DPS. The comments are now shown more prominently within the Requirements section of their offer.
SCREENSHOT BEFORE AND AFTERNEEDS TESTING: TenderGuid endpoint - Buyers can get access to an API endpoint with which they can get all their tender data, as often as they want. This can be used by organization who want their tender data in another (BI) tool and combine it with data of other internal tools.
Please note: a guide of how to use this can be used is not yet available. This will be created later.
NOT TESTED YET
This will not resolve cases where the TenderNed connection number is filled out wrongly. The form can be returned to Draft, but still the TenderNed connection number can not be edited. This is because this field is locked for editing. Two things can be done in this case:
The TenderNed connection number in the MeForms form can be ‘unlocked’ by making a change in the JSON file. It’s recommended to save a copy of the JSON in a notepad file, before saving any changes. Support colleagues can open the MeForms dashboard and follow the below 3 steps. After that, they can remove the line of code that locks the “TenderNed connection number” and save the JSON. Buyers will be able to fill out the correct TenderNed connection number in the form and submit the form again.
HOWEVER: Buyers must be informed this issue will reoccur in follow-up notices, as the TenderNed connection number is not changed in the tender itself (this will be fixed later). The buyer would need to contact support again for every follow-up notice in that tender, and support needs to repeat this action. For that reason, option 1 is less support intensive.
NOT TESTED YETNEEDS TESTING: note that they still need to be selected in the right section within the form.
Intake Management
Searchable picklist options - Some picklist options became very long and this mainly occurred in the Intakemanagement module. We decided to change the behavior for fields that have more than 10 picklist options so we do not overcomplicate small lists, but simplify the process for long lists.
Please note that the current state of the picklist in Intake management is not sufficient. An updated screenshot will be added laterwe had to withdraw this functionality from the initial launch, but we’re aiming to deploy this soon after.
Contract Management
Replace task owners - Within the Contract Management admin menu, a new menu has been added called “Task Management”. This allows admins to easily replace the owner of a task with another user. The admin can pick a user in the “Assigned to” picklist, which automatically updates the list of tasks assigned to that user. Note that the list will only show users who have a task assigned to them. After selecting a user in the second picklist, the admin can click on “Replace” which prompts a warning. Confirmation will result in a replacement of task owners. This action will be logged in the Domain logs.
Visible meta-fields - Within the Contract Management admin menu, a new sub-menu has been added to the “Fields” menu. This is called “Meta fields”, similar to how SRM works. The addition of this menu allows users to view all available meta fields, change the custom name of this meta field, make them read-only (to fill the field through an API for example), and add a help text.
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General - Before, it was only possible to mark text as yellow. Now, multiple colors have been added to either color the text itself, or to use to mark text. This can be used at all locations where text formatting is allowed (e.g. Requirements, Messages).
Tender - Round settings - The option to share requirements on the Published Tenders page was available for every round. From now on, this is only available to manage in round 1. For any follow-up round, this option is disabled to prevent buyers accidentally share requirements of follow-up rounds.
Tender - Templates > Publication - Improved display of mandatory fields in the Publication template section. Before, all fields showed a mandatory icon. Now, only the fields that are actually mandatory in MeForms show this icon. Please note that it’s not mandatory to fill-out all these values in the Publication template: it’s only to indicate which fields are mandatory in MeForms (so users can actually fill-out just 1 or 2 fields, and save without all mandatory being filled out).
Tender > Publication - Disabled action ‘delete’ in 3 dot menu when form is in Error state. When a form is in Error state, buyers often want to delete the form (to create a new one). This action would lead to an Error 500 screen. For that reason, the 3 dot menu to ‘delete’ a form is disabled. When mousing over the option a tooltip is shown “It’s not possible to delete a form in Error state. Please create a new form or tender if required“. In future iterations it will become possible for buyers
Supplier services - user profile - In the user profile > subscription section, the EDIT button is hidden so suppliers can no longer change their subscription from that location. Upgrading their subscription can be done from the main tender dashboard. If suppliers want to downgrade their subscription, they need to get in touch with their Customer Success Manager (its still possible to downgrade a subscription for Mercell Admins).
IM: Export the design of the form - Users can now export the design page of the form into a .pdf file.
CM: Pagination - The Contract File overview can contain now 100 contracts before we separate them into pages. This has been done to prevent performance issues in case of many contracts.
Servicedesk Portal - Within the domain settings, we added a new section called “Incomplete supplier registrations”. This lists all not-completed supplier registrations from the SRM open link functionality. Before, suppliers who did not verify their e-mail were stuck and Customer Support could not help them. With the functionalities “Resend”, “Copy” or “Delete” they can help them with either resending (the customer receives a new validation mail), copying (support can send them the link), or deleting (the supplier registry is deleted so they can register again).
Technical - Emails are now sent via MailJet instead of Sendgrid.
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